Privacy Policy

1. Introduction

Web Inventix AI is a registered business name of BRANTVENTURES INC., an Ontario corporation. BRANTVENTURES INC. owns and operates webinventix.ai and conducts business under the name Web Inventix AI.

This Privacy Policy explains how Web Inventix AI collects, uses, discloses, retains and protects personal information in connection with our website, business enquiries and services.

In this policy, Web Inventix AI, we, us and our refer to BRANTVENTURES INC. operating as Web Inventix AI.

We handle personal information in accordance with privacy laws that apply to our activities, including the Personal Information Protection and Electronic Documents Act, commonly called PIPEDA, where applicable.

2. Scope

This policy applies to personal information we control in connection with:

• visitors to webinventix.ai
• prospective, current and former clients
• suppliers, contractors, referral partners and business partners
• people who contact us by email, telephone, website form, social media, video meeting or another business channel
• participants in an assessment, workshop or advisory engagement where Web Inventix AI controls the information

This policy does not apply to:

• third-party websites, platforms or services that publish their own privacy policies
• personal information we process solely for a client under the client's documented instructions, except as described below
• information that is not personal information under applicable law

3. Accountability

Web Inventix AI is responsible for personal information under its control. Privacy questions and requests may be directed to:

Use Privacy Request in the email subject line. Do not include sensitive personal information in your first message.

4. Personal Information We Collect

The information we collect depends on how you interact with us.

Information you provide

We may collect:

• name, company, role and business contact information
• email address and telephone number
• information submitted through contact, audit, booking or project forms
• business workflow information and project requirements
• communications, meeting notes and feedback
• billing and transaction information that is made available to us by a payment provider
• consent and communication preferences
• other information you choose to provide for a defined business purpose

Do not send passwords, API keys, authentication codes, highly sensitive personal information or confidential source code through a public website form.

Information collected automatically

When you visit the website, we or our service providers may collect:

• IP address and broad geographic location
• device, operating system and browser information
• pages viewed, links selected, referring pages and navigation paths
• date, time and approximate duration of visits
• cookie, analytics, security and similar technical identifiers
• diagnostic and performance information

5. How We Collect Information and Obtain Consent

We collect personal information directly from you, from authorized representatives, from business partners and service providers, and through ordinary website technologies.

We obtain consent where required by law. Consent may be express or implied depending on the information, purpose and context.

You may withdraw consent where the law permits. Withdrawal does not affect processing that occurred before the withdrawal and may limit our ability to provide a requested service.

6. How We Use Personal Information

We may use personal information to:

• respond to enquiries
• assess a business problem or requested service
• schedule meetings and workshops
• deliver audits, advisory, training, workflow-automation and project-review services
• prepare proposals, scopes and project documentation
• operate, secure and improve the website
• process and document transactions
• communicate about an active or prospective engagement
• maintain business, tax, accounting, security and legal records
• detect spam, misuse, fraud or security issues
• send commercial communications where permitted by law
• comply with legal obligations and enforce agreements

We do not use personal information for an unrelated purpose without appropriate authority.

7. Artificial Intelligence and Automated Tools

Web Inventix AI may use AI-enabled and automated tools to support internal operations and client services, including organizing information, drafting or summarizing content, workflow analysis and administrative assistance.

We do not intentionally submit passwords, API keys, authentication codes or other highly sensitive credentials to third-party AI tools. Human review is used where appropriate.

We do not use personal information submitted through this website to train our own general-purpose AI models.

Third-party AI or automation providers may process information on our behalf subject to their terms, security measures and privacy practices. Where personal information is processed by service providers, Web Inventix AI remains responsible for its handling as required by applicable privacy law.

8. Service Providers and Disclosure

We do not sell or rent personal information.

We may disclose personal information to service providers and other parties where reasonably required for an approved purpose, including:

• hosting and cloud providers
• email and communications providers
• analytics and security providers
• payment providers
• scheduling and meeting providers
• CRM, workflow and automation providers
• AI and data-processing providers
• contractors or specialist project partners working under appropriate confidentiality obligations
• accountants, lawyers, insurers and other professional advisers
• a client or a party the client directs us to work with
• government, regulatory, court or law-enforcement authorities where permitted or required by law
• other parties with consent or as permitted by law

We limit access according to the service being performed and the sensitivity of the information.

9. Client-Controlled Information

In some engagements, Web Inventix AI processes information for a client and under that client's instructions.

In those situations, the client generally determines the purposes of the processing and is responsible for the required notices, consent, legal authority and instructions.

Web Inventix AI processes the information according to the applicable agreement, documented instructions and law.

If your information is held in a system operated for one of our clients, direct your privacy request to that client unless Web Inventix AI has separately told you that we control the information.

10. Processing Outside Canada

We may use service providers that process or store information outside your province or outside Canada, including in the United States or other jurisdictions.

Information processed in another jurisdiction may be subject to the laws of that jurisdiction and may be accessible to courts, law-enforcement agencies, national-security authorities or regulators in that jurisdiction.

Where personal information remains under our control, we use measures appropriate to the sensitivity and context, which may include:

• vendor review
• contractual privacy and confidentiality terms
• access controls
• purpose restrictions
• security requirements
• retention and deletion instructions
• incident-reporting obligations

11. Security Safeguards

We use administrative, technical and organizational safeguards appropriate to the information and context.

No website, email, cloud service or transmission method is completely secure. You should use an approved secure transfer method if we request confidential or sensitive project information.

12. Retention and Disposal

We retain personal information only for as long as reasonably required for the purpose for which it was collected, a legitimate business or security need, or a legal, tax, accounting or contractual requirement.

When information is no longer required, we may delete, anonymize or securely dispose of it according to the system and context.

13. Cookies and Similar Technologies

Our website may use essential cookies or similar technologies required for security, basic operation and delivery of the website.

We use optional Google Analytics 4 to understand how people use this website and improve its performance. Google Analytics does not load until you grant analytics permission.

You may accept or reject analytics and change your choice at any time through the Change analytics preferences control on this Privacy Policy page. Your preference is stored locally in your browser using localStorage. If you reject analytics, Google Analytics remains unloaded. If you withdraw permission after accepting, we disable further analytics collection and remove accessible first-party Google Analytics cookies where possible.

When you accept analytics, Google processes analytics information under its own policies, including the Google Privacy Policy.

Change analytics preferences

14. Marketing Communications

We may send business updates, offers, invitations or other commercial electronic messages where permitted by Canada's Anti-Spam Legislation, commonly called CASL, or another applicable law.

Where required, messages identify the sender, include required contact information and provide a working unsubscribe method.

You may unsubscribe using the method in the message or by contacting support@webinventix.ai.

We may keep limited suppression-list information after an unsubscribe request so we can respect the request.

15. Privacy Rights and Requests

Subject to applicable law, you may ask us to:

• confirm if we hold personal information about you
• provide access to personal information under our control
• correct inaccurate or incomplete information
• explain our privacy practices
• withdraw consent where processing relies on consent
• delete information that is no longer required, subject to legal and business limits
• address a concern about our handling of personal information

We may need information to verify your identity and locate the relevant records. Do not send identity documents until we provide an approved method.

If a concern cannot be resolved, you may have the right to contact the Office of the Privacy Commissioner of Canada or another applicable privacy regulator.

16. Children

Web Inventix AI provides business-to-business services. The website and services are not directed to children.

Do not submit personal information about a child through the website unless a defined engagement requires it and the appropriate authority, safeguards and transfer method have been established.

17. Security and Privacy Incidents

If we become aware of a security or privacy incident involving personal information under our control, we will assess and respond according to the circumstances, applicable agreements and law.

Where required, we will notify affected parties and regulators.

18. Third-Party Services and Links

The website may link to or use third-party services such as payment, scheduling, analytics, communication or AI platforms.

Those providers may process information according to their own terms and privacy policies. A link or integration does not mean that Web Inventix AI controls the provider's independent privacy practices.

19. Changes to This Policy

We may update this Privacy Policy to reflect changes in law, services, technology, service providers or business operations.

The revised policy will be posted on this page with an updated effective date.

If a change materially affects how we use personal information already collected, we will provide additional notice or obtain consent where required by law.